# Clone Order Request Entity for Back Office

This section explains how to **clone an Order Request entity** and customize it for the **Back Office role**.\
Back Office users are responsible for **reviewing order requests**, **selecting suppliers from supplier lists**, and **preparing cost information** before the approval stage.

The Back Office entity is created by cloning the **Admin Order Request entity** and adjusting fields, conditions, and UI behavior to fit the Back Office responsibilities.

***

### Objective

By completing this section, you will learn how to:

* Clone an existing Admin entity for Back Office usage
* Modify displayed fields and layout
* Change decision configuration for Back Office workflows
* Add summary and pricing information
* Restrict actions that should not be available to Back Office users

***

### Step 1: Open Clone Entity

1. From the **ONEWEB App Designer** screen, click\
   **Entities > Clone Entity**.
2. The **Clone Entity** dialog opens.

***

### Step 2: Clone the Admin Entity

1. At **Select Existing Entity**, choose\
   `Doc Order Request - Admin`.
2. At **Name of Clone Entity**, enter\
   `Doc Order Request - Back Office`.
3. Click **Clone**.
4. Wait until the message\
   \&#xNAN;**“Entity has been imported successfully”** appears and the\
   **Open Cloned Entity** button is displayed.

***

### Step 3: Open the Cloned Entity

1. Click **Open Cloned Entity**.
2. The **Search Entities** dialog opens.
3. Click the **pencil icon** to edit the cloned entity.

***

### Step 4: Adjust Order Request Layout

1. In the **Order Request** module, locate the field **Project Name**.
2. Move **Project Name** to the **right cell** in the layout.

This adjustment optimizes the layout for Back Office usage.

***

### Step 5: Add Total Amount Field

1. From **Tools > Field**, drag a **Text Box** field and place it **in front of Project Name**.
2. Click the **pencil icon** to configure the Text Box.

Configure the field as follows:

* Number Formatter: `Currency`
* FIELD\_ID: `TOTAL_AMT`
* ShowFieldName: `Total Amount`
* viewFlag: `Y`

3. Click **OK**.

This field displays the total calculated amount for the order request.

***

### Step 6: Update Decision Configuration for Back Office

1. In the **Order Request** module, edit the **Decision** field.
2. Click the **pencil icon** and update the condition as follows:

* Condition Value:\
  `category_code = 'BACK_OFFICE_DECISION'`

3. Click **OK**.

This ensures the decision dropdown shows only **Back Office decision options**.

***

### Step 7: Add Summary Price Field to Order Item

1. From **Tools > Field**, drag a **Text Box** field into the **Order Item module**.
2. Click the **pencil icon** to configure the field.

Configure the field as follows:

* Number Formatter: `Currency`
* FIELD\_ID: `SUMMARY_PRICE`
* Populate ShowFieldName → `Summary Price`
* FieldGroup: `3`
* Seq: `1`
* ShowSearch: `Y`
* showSearchSeq: `4`

3. Click **OK**.

This field allows Back Office users to review summarized pricing for each order item.

***

### Step 8: Remove Unused Module Button

1. In the **Order Item** module, locate the module button **ADD**.
2. Delete the **ADD** button.

Back Office users should not add new items at this stage.

***

### Step 9: Save the Entity

1. Click **Save this Entity** to apply all changes.

The completed Back Office entity appears as shown below:

<figure><img src="https://docs.oneweb.tech/oneweb/~gitbook/image?url=https%3A%2F%2F2015371994-files.gitbook.io%2F%7E%2Ffiles%2Fv0%2Fb%2Fgitbook-x-prod.appspot.com%2Fo%2Fspaces%252FMpDjHWFRUtZ5nJcSfVXd%252Fuploads%252Fth6Tpbjc06K3tJ8XfJ5S%252Fimage.png%3Falt%3Dmedia%26token%3D79b6a7a1-ea05-48c5-9e03-24afd3bb1fff&#x26;width=768&#x26;dpr=1&#x26;quality=100&#x26;sign=7242485e&#x26;sv=2" alt=""><figcaption></figcaption></figure>

***

### Summary

In this section, you have:

* Cloned the Admin Order Request entity for Back Office usage
* Adjusted layout and displayed fields
* Added total and summary pricing fields
* Configured Back Office–specific decision options
* Restricted item‑level actions not relevant to Back Office

This entity prepares the **Order Management App (Web)** for Back Office processing, ensuring that requests are reviewed, costed, and prepared correctly before entering the approval workflow.


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